Transmission of shares to Legal Heirs through Probate & Succession

When a shareholder passes away, their investments do not automatically transfer to the family. To legally claim and transfer these shares, the legal heirs must undergo a formal process called transmission of shares. This requires proper documentation, verification by registrars, and in many cases, obtaining a Probate, Succession Certificate, or Letter of Administration.

At FinPracto, we simplify this otherwise stressful and time-consuming process, ensuring that families can smoothly regain access to investments that rightfully belong to them.

Why Transmission of Shares Is Needed

Unlike mutual funds or bank accounts, physical or Demat-held shares can only be transferred after following a mandated legal procedure. Transmission becomes necessary when:

  • The shareholder has passed away
  • Shares are held singly (not jointly)
  • Shares are not already in the name of the nominee
  • The company or registrar requires court-issued legal documents

FinPracto assists families in navigating every step with clarity and efficiency.

Our End-to-End Transmission Assistance

1. Verification of Legal Heirship & Documentation

We begin by reviewing:

  • Death certificate
  • Permanent Account Number (PAN)
  • Identity and address proofs of legal heirs
  • Shareholder’s original certificates or Demat details
  • Will (if available)

This helps determine the right transmission approach – whether through a Probate,
Succession Certificate, or Letter of Administration.

2. Assistance in Obtaining Probate or Succession Certificate

If required, we coordinate the full legal process, including:

  • Drafting and filing applications with the appropriate court
  • Liaising with legal authorities
  • Guiding heirs through notices, affidavits, and hearings
  • Obtaining the final court order needed for transmission

Our team ensures the documentation is complete and compliant, reducing delays.

3. Coordination with Registrars & Companies

Once legal documents are ready, FinPracto manages communication with registrars like:

  • CAMS (Computer Age Management Services)
  • KFin Technologies
  • Company Share Transfer Agents

We submit all documents, track the status, resolve queries, and ensure the transmission
request is processed accurately.

4. Transferring Shares to Demat

After approval, the shares are transferred to the legal heir’s Demat account. If needed, we also help:

  • Open a new Demat account
  • Update Know Your Customer (KYC) details
  • Dematerialize remaining physical certificates

5. Support for Multiple Companies & Old Holdings

We provide consolidated support for:

  • Missing certificates
  • Name mismatches
  • Signature variations
  • Joint holdings
  • Unclaimed dividends and bonuses

FinPracto ensures nothing is left unclaimed.

Why Trust FinPracto

  • Single-point support for all legal, documentation, and registrar processes
  • Experience handling complex cases involving multiple heirs or old shareholdings
  • Time-saving approach with step-by-step guidance
  • Transparent process with regular updates
  • Dedicated team for NRI and cross-border inheritance matters

We help ensure that families receive what rightfully belongs to them –
with clarity, care, and complete support.

FAQs

Transmission of shares is the process through which a deceased shareholder’s shares are transferred to the legal heir or nominee. It is not a sale or transfer; it is a legal inheritance-based transfer.

A Succession Certificate or Probate of Will is required when:

  • There is no nominee registered
  • Shares are held solely by the deceased
  • The company or its Registrar demands a court-issued document

These documents legally confirm who the rightful heir is.

  • Probate: Issued when the deceased left behind a Will, validating the Will’s authenticity.
  • Succession Certificate: Issued when there is no Will, allowing heirs to claim the deceased’s securities, shares, and debts.

The timeline varies depending on:

  • Whether a court document (Probate / Succession Certificate) is required
  • Registrar processing time
  • Completeness of documents

Typically, transmission may take 4–12 weeks, but FinPracto helps fast-track procedures by ensuring error-free documentation.

Yes. NRIs can claim inherited shares, but additional documents such as consular attestation, notarization, or embassy verification may be needed. FinPracto provides end-to-end assistance for NRI family members.

Common documents include:

  • Death certificate of the shareholder
  • Permanent Account Number (PAN) of the heir
  • Identity and address proofs
  • Share certificates or Demat account details
  • Court documents (if needed)
  • Transmission Request Form (TRF)

A duplicate certificate must be issued. This involves:

  • Filing an FIR / non-traceable certificate
  • Indemnity bond
  • Surety affidavit

FinPracto helps complete this process and submits documents to the Registrar.

Yes. If a nominee is registered, the process becomes easier and does not usually require a court order. The nominee simply needs to submit basic documents for transmission.

Yes. Once transmission is completed, all unpaid dividends, bonuses, and corporate benefits are transferred to the legal heir’s account.

FinPracto handles consolidated claims by verifying holdings, identifying registrars, collecting documents, and coordinating with each company to ensure a smooth and complete transmission.

Yes. If shares have already moved to the IEPF due to non-claim for seven years, FinPracto also provides IEPF recovery services through a separate, specialised process.

Yes. For final transmission, shares must be credited to the legal heir’s Demat account. If one is not available, FinPracto assists with opening a compliant Demat account.
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